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Stroud - Competitive Bid Deadline
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Thank you to all of the fitness equipment vendors who have submitted their competitive bid application.
After the Competitive Bid Closes, the grant administrator will present the bids to the public at Stroud City Hall on Wednesday, November 12, 2025, at 2:00pm. The Stroud Fitness Committee will evaluated the bids and make their recommendation to the Stroud City Council.
The Stroud City Council will award the fitness equipment bid at the November 13, 2025, Stroud City Council Meeting.
Reminder: The funding for this project is based on being awarded the TSET Built Environment Grant.
Competitive Bid Deadline: Monday, November 10, 2025, at 5:00 PM (CST)
Opening of Bids: Wednesday, November 12 - 2:00 PM
City Council Award: Thursday, November 13 - 6:00 PM
BID NO. STROUD-FITNESS-001-2025
Published in the Prague Times Herald
Wednesday, October 22 and 29, 2025
The City of Stroud is applying for the TSET Built Environment Grant, seeking funding for new fitness equipment at the Stroud Fitness Center. This competitive bid is issued to solicit detailed proposals, including renderings, price quotes, proposed fitness equipment, and fitness equipment specifications, to support the grant application and enable selection of a preferred vendor. Any vendor selection and contract award resulting from this competitive bid is contingent upon the City receiving the grant funds. No work will commence, and no financial obligations will be incurred, until the grant is awarded and funds are available. If the grant is not awarded, the City will have no obligation to any proposers.
State Guidance:
Procurement of goods and services and the management and disposition of personal property acquired with contract funds shall be governed by the principles of the Oklahoma Central Purchasing Act, 74 O.S. 85.1, et seq., and ODOC policy. All project budget items over $25,000.01 will be included in the competitive bid process.
Competitive Bid Process:
Step 1 - Attend the Pre-Bid Conference on Thursday, October 23, at 1:30 PM at the Stroud Senior Citizens Center (Optional).
Step 2 - Prepare your proposed fitness equipment inventory, fitness equipment specifications, price quote, and renderings.
Step 3 - Complete the Competitive Bid Application.
Step 4 - Upload Attachments (Fitness Equipment Inventory, Price Quotes, Fitness Equipment Specificatons, and Renderings).
Step 5 - Confirm the Competitive Bid is accurate and complete.
Step 6 - Submit Competitive Bid prior to the deadline.
Instructions:
If you are interested in the competitive bid process, please complete the Competitive Bid application.
Fitness Specifics:
The City of Stroud is applying for a grant to replace the existing fitness equipment at the Stroud Fitness Center.
Application Fields:
Vendor - Enter the Company (Vendor) name
Contact Name - Enter the Contact Name
Contact Phone Number - Enter the official phone number for the contact person.
Email - Enter the official email address for the contact person.
Mailing Address - Street Address, City, State, Zip Code.
Website - If available.
Acknowledgement - I understand that the funding for this project is based on the City of Stroud being awarded the grant funding. I understand that the documents provided (if selected as the official vendor by the Stroud City Council) will be utilized for the official grant application. I also understand that if I am not selected, my documents will NOT be utilized for the official grant application.
Price Quote - Please enter only the amount of your price quote.
Required Documents (Upload the following documents):
Renderings or Visual Images (must match items listed in quote)
Detailed Price Quote
Installation Requirements
Benefits of Exercise
Equipment Specifications
Important! If the required attachments are not included with your competitive bid, your application will be considered incomplete and will not be considered. Please take the time to review your application, renderings, and price quotes to ensure they are accurate and complete.
Multiple applications and design ideas can be submitted by the same company. Please complete separate applications.
There is no additional funding for this project; therefore, change orders should not be a part of a competitive bid strategy. The best bid, based on the Stroud Fitness Center Committee and the Stroud City Council, will be selected.
ALTERNATIVE BID: The City of Stroud has a $12,000.00 grant budget for an outdoor adult fitness equipment that will reside on a 30ft x 40ft concrete pad at Foster Park. Please feel free to submit an alternative (separate) bid for this project that is funded. Please make sure to enter the price quote as well as supporting documentation.
If you have any questions, please contact Leslie Wilbourn at (405) 315-8878 or Leslie.Wilbourn@FiveToolManagement.com.
Thank you for your interest in the Stroud Fitness Center project.
Deadline: Monday, November 10, 5:00 pm (CST)
PUBLIC NOTICE
The City of Stroud is applying for the TSET Built Environment Grant, seeking funding for new fitness equipment at the Stroud Fitness Center. This competitive bid is issued to solicit detailed proposals, including renderings, price quotes, and proposed fitness equipment, to support the grant application and enable selection of a preferred vendor. Any vendor selection and contract award resulting from this competitive bid is contingent upon the City receiving the grant funds. No work will commence, and no financial obligations will be incurred, until the grant is awarded and funds are available. If the grant is not awarded, the City will have no obligation to any proposers.
Submission Details:
Online electronically-sealed bids must be submitted to the Stroud Grant Administrator/Project Manager no later than 5:00 PM (CST) on Monday, November 10, 2025, through the online application process. Late submissions will not be accepted.
Competitive Bid Documents:
Proposed Fitness Equipment Inventory
Fitness Equipment Specifications
Detailed Price Quote
Renderings
There is no additional funding for this project; therefore, change orders should not be a part of a competitive proposal strategy.
The Stroud City Council is not seeking the lowest bid. Instead, they are looking for the best bid to ensure that the project proudly represents the City of Stroud through providing the fitness equipment necessary to help improve the overall fitness of its community and members.
A Performance Bond is NOT required for this project. Instead, the project will be governed by the Oklahoma Department of Commerce procurement process.
Important! If the required attachments are not included with your competitive proposal, your competitive proposal will be considered incomplete and will not be considered.
If you have any questions, please contact Leslie Wilbourn at (405) 315-8878 or Leslie.Wilbourn@FiveToolManagement.com.
It is important to note that the Stroud Fitness Center Project has been and is expected to be a collaborative community effort providing healthy options and fitness opportunities to the community.
To ensure non-collusion, please refrain from contacting City of Stroud staff, Stroud Fitness Committee, or city council members regarding your competitive bid application.