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City of Erick - Competitive Bid Deadline
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Thank you to all neon sign vendors who have submitted their competitive bid application.
After the Competitive Bid Closes, the Grant Administrator will create a tally sheet to be included in the Erick City Council August packets.
The Erick City Council will award the neon sign bid at the August 12, 2025, Erick City Council Meeting.
Competitive Bid Deadline: Wednesday, August 6, 2025, at 5:00PM (CST)
Published in the Beckham County Record
Saturday, July 19 and July 26, 2025
The City of Erick has been awarded funding through the Oklahoma Route 66 Revitalization Grant Program. The City of Erick, its City Council members, and the owners of the West Winds Motel would like to acknowledge that this project is made possible by the Oklahoma Department of Commerce, the Oklahoma Route 66 Revitalization Grant, and the Oklahoma Route 66 Revitalization Commissioners.
State Guidance:
Oklahoma Route 66 Commission Title 623. Chapter 10.
Authority:
The legislation establishing the Oklahoma Route 66 Commission; 74 O.S. §§ 5001 et seq.;
68 O.S. § 2357.105, 69 O.S., § 4041 (C).
Procurement of goods and services and the management and disposition of personal property acquired with contract funds shall be governed by the principles of the Oklahoma Central Purchasing Act, 74 O.S. 85.1, et seq., and ODOC policy. All project budget items over $25,000.01 will be included in the competitive bid process.
Competitive Bid Process:
Step 1 - Review the historic pictures or complete a site visit of the West Winds Motel Neon Sign to determine a restoration plan.
Step 2 - Prepare your Neon Sign (Detailed) Rendering and (Detailed) Price Quote.
Step 3 - Complete the Competitive Bid Application.
Step 4 - Upload Attachments (Neon Sign Rendering and Price Quote).
Step 5 - Confirm the Competitive Bid is accurate and complete.
Step 6 - Submit Competitive Bid prior to the deadline.
Deadline: Wednesday, August 6, 5:00 pm (CST)
PUBLIC NOTICE
The City of Erick invites neon sign vendors to participate in the restoration of the West Winds Neon sign project, funded by the Oklahoma Route 66 Revitalization Grant.
Submission Details:
Online electronically-sealed bids must be submitted to the Erick Grant Administrator/Project Manager no later than 5:00 PM (CST) on Wednesday, August 6, 2025, through the online application process. Late submissions will not be accepted.
Competitive Bid Documents:
Neon Sign Rendering
Detailed Price Quote
Payment Structure (Must be approved by the Erick City Council and follow the ODOC Procurement process)
There is no additional funding for this project; therefore, change orders should not be a part of a competitive proposal strategy.
The Erick City Council is not seeking the lowest bid. Instead, they are looking for the best bid to ensure that the project proudly represents the City of Erick through the timely and accurate completion of the West Winds Motel Neon Sign renovation.
A Performance Bond is NOT required for this project. Instead, the project will be governed by the Oklahoma Department of Commerce procurement process. The Neon Sign vendor will be paid 100% for the service rendered at the time of completion.
Important! If the required attachments are not included with your competitive proposal, your competitive proposal will be considered incomplete and will not be considered.
Project Details:
The following project details have been established to ensure the overall success of the project.
1 - The West Winds Motel Neon Sign will be removed for renovation.
2 - The renovated West Winds Motel Neon Sign will be installed at a new location on the property (away from the current power pole).
3 - The Project Manager will coordinate Okie 811 Dig Requests with the City of Erick.
4 - Electrical work will be completed by the current City of Erick's electrician (do not include in your neon sign quote).
5 - If the neon sign cannot be renovated, please identify on the Neon Sign Rendering that the application submission is a replication and not a renovation.
6 - Please identify on your Rendering and Price Quote if you are including rebuilding the brick structure around the current neon sign.
7 - Rendering should provide all of the specific details in regard to the West Winds Neon Sign:
Rendering Scale with clearly labelled Size and Dimensions
Sign and Pole Colors should be clearly labelled
Day Views, Night Views, Front View, Side View, and Back View
Animation
8 - IMPORTANT: The bottom of the neon sign should be a minimum of 8 feet. Raising the neon sign for safety and security reasons.
If you have any questions, please contact Leslie Wilbourn at (405) 315-8878 or Leslie.Wilbourn@FiveToolManagement.com.
It is important to note that the West Winds Motel Neon Sign Project has been and is expected to be a collaborative community effort to bring a tourist destination to Oklahoma Route 66 in the City of Erick.
Instructions:
If you are interested in the competitive bid process, please complete the Competitive Bid - Neon Sign Vendor application.
West Winds Neon Sign Specifics:
The City of Erick is looking for a Neon Sign vendor to restore, renovate, or rebuild the historic West Winds Motel Neon sign.
Application Fields:
Vendor Name - Enter the official name of the business applying for the West Winds Motel neon sign application. This name should match what is registered with the state of Oklahoma.
FEI Number - Copy of W-9 will be requested once bid has been awarded.
Contact Name - Enter the name of the individual who will be the primary contact for the business.
Contact Phone Number - Enter the official phone number for the contact person.
Mailing Address - Street Address, City, State, Zip Code.
Email - Enter the official email address for the contact person.
Website - If available, please provide the official website for the construction business.
Is your business located in the state of Oklahoma? Registered with the state of Oklahoma? Please note that the City of Erick appreciates that the funding for this project came from the state of Oklahoma, however, we recognize the proximity to Texas for this project.
Is your business licensed, bonded, and insured in the state of Oklahoma?
What is your total Price Quote (Please make sure to upload your detailed price quote along with your payment specifications)?
What is your estimated timeline for completion of this project?
Upload the following documents:
Detailed Neon Sign Rendering
Detailed Price Quote
Important! If the required attachments are not included with your competitive bid, your competitive bid will be considered incomplete and will not be considered. Please take the time to review your application, renderings, and price quote to ensure they are accurate and complete.
There is no additional funding for this project, therefore, change orders should not be a part of a competitive bid strategy.
If you have any questions, please contact Leslie Wilbourn at (405) 315-8878 or Leslie.Wilbourn@FiveToolManagement.com.
Thank you for your interest in the West Winds Motel Neon Sign Project.
To ensure non-collusion, please refrain from contacting City of Erick staff or city council members regarding your competitive bid application. Price quotes that were previously provided/received for the grant application will not be considered, but can be resubmitted with a completed online application.