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Town of Wellston - Competitive Proposal Deadline
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Thank you to all vendors and artists who have submitted their competitive bid application.
After the Competitive Bid Closes, renderings will be displayed at the Wellston City Hall before the August 2025 Town Board Meeting.
Competitive Bid Deadline: Saturday, August 10, 2025, at 5:00PM (CST)
The Town of Wellston has been awarded the Oklahoma Route 66 Revitalization Grant Program. It is important to the Town of Wellston, Wellston Board members, and the Project Management Team that recognition is made that this project is made possible by the Oklahoma Department of Commerce, the Oklahoma Route 66 Revitalization Grant, and the Oklahoma Route 66 Revitalization Commissioners.
State Guidance:
Oklahoma Route 66 Commission Title 623. Chapter 10.
Authority:
The legislation establishing the Oklahoma Route 66 Commission; 74 O.S. §§ 5001 et seq.;
68 O.S. § 2357.105, 69 O.S., § 4041 (C).
Procurement of goods and services and the management and disposition of personal property acquired with contract funds shall be governed by the principles of the Oklahoma Central Purchasing Act, 74 O.S. 85.1, et seq., and ODOC policy. All project budget items over $25,000.01 will be included in the competitive bid process.
Competitive Bid Process:
Step 1 - Learn more about the Wellston Splashpad and Majestic Buffalo Project.
Step 2 - Prepare your Artistic Rendering and Price Quote.
Step 3 - Complete the Competitive Application (one per submission).
Step 4 - Upload Attachments (Rendering and Price Quote).
Step 5 - Confirm Competitive Proposal is accurate and complete.
Step 6 - Submit Competitive Proposal prior to the deadline.
Deadline: Saturday, August 10, 5:00 pm (CST)
PUBLIC NOTICE
The Town of Wellston invites artists to participate in the Town of Wellston's Route 66 Splashpad and Majestic Buffalo tourist park, funded by the Oklahoma Route 66 Revitalization Grant.
Submission Details:
Online electronically-sealed proposals must be submitted to the Wellston Grant Administrator/Project Manager no later than 5:00 PM (CST) on Saturday, August 10, 2025, through the online application process. Late submissions will not be accepted.
Options: Artists can submit one or multiple applications. However, only one proposal and price quote can be included in each application. The following is the "blank" canvas the Town of Wellston is needing an artist to design, create, and complete.
Park Restrooms
The park restrooms are being made out of 9' 6" x 20' metal shipping container. We are looking for the perfect artistic design to be painted on the front of the shipping container. This proposal should include:
1 - Clear identification of the girls' bathroom
2 - Clear identification of the boys' bathroom
3 - Clear identification of the family bathroom
4 - A design sized for a 9' 6" x 20' metal canvas
Route 66b or Hayes Dr.
The park's mechanical room is being made out of 9' 6" x 20' metal shipping container. We are looking for the perfect artistic design to be painted on the front of the shipping container that will face Route 66b or Hayes Dr. This proposal should include:
1 - Welcoming Route 66 travelers to Wellston
2 - Welcoming Route 66 travelers to the Wellston Rt. 66 Majestic Buffalo and Splash Pad
3 - A design sized for a 9' 6" x 20' metal canvas
Hayes Dr. Parking Lot
We are looking for the perfect artistic design to be painted on the side of the Restrooms and Mechanical Room shipping containers that will face the Hayes Dr. Parking Lot. This proposal should include:
1 - Inclusion of Town of Wellston's history
2 - A design sized for 9' 6" x 16' metal canvas
Wellston Rt. 66 Majestic Buffalo and Splash Pad Walking Path
We are looking for the perfect artistic design to be painted on the side of the Restrooms and Mechanical Room shipping containers that will face the Majestic Buffalo and Walking Path. This proposal should include:
1 - Open for interpretation
2 - A design sized for 9' 6" x 16' metal canvas
Wellston Route 66 Badge or Metal Shield
We are looking for options to create a badge or shield that will cover the "seam" of the two shipping containers. The interior measurements of the badge or shield is 9' 7" tall and 20' 1" long.
1 - Open for interpretation
2 - Artist proposal must include designs, construction requirements,
Competitive Bid Documents:
Artist Proposal Application (one per submission)
Artist Renderings (Diagrams and/or Visual Images)
Detailed Price Quote
Payment Structure (Must be approved by the Board and follow the Procurement process)
Measurements and Specifications of the Proposed Artwork (Exact Height, Length)
Breakdown of materials to be used in paint or fabricate the Badge or Shield
Engineering and Installation Requirements for the Badge or Shield Only
There is no additional funding for this project, therefore, change orders should not be a part of a competitive proposal strategy.
The Wellston Board is not looking for the lowest bid, however, the price quote will be a factor. The Wellston Board is looking for the best bid to ensure this project proudly represents the Town of Wellston and the Wellston Route 66 Magestic Buffalo and Splash Pad Park!
A Performance Bond is NOT required for this portion of the project.
Important! If the required attachments are not included with your competitive proposal, your competitive proposal will be considered incomplete and will not be considered.
The Town of Wellston will accept multiple proposals from the same artisan through separate applications.
If you have any questions, please contact Leslie Wilbourn at (405) 315-8878 or Leslie.Wilbourn@FiveToolManagement.com.
It is important to note that the Wellston Route 66 Splash Pad and Majestic Buffalo has been and is expected to be a collaborative community effort to bring a tourist destination to Oklahoma Route 66 in the Town of Wellston.
Instructions:
If you are interested in the competitive proposal process, please complete the Competitive Proposal - Artisian application.
Buffalo Specifics:
The Town of Wellston is looking for artistic creatitivity in the creation of four painted murals or artistic renderings for the new Wellston Route 66 Splash Pad and Majestic Buffalo.
Application Fields:
Artist Name - Enter the name of the artist applying for the competitive proposal application. If artist is under the age of 18, please also include the sponsor or parent name.
Contact Phone Number - Enter the official phone number for the contact person.
Mailing Address - Street Address, City, State, Zip Code.
Email - Enter the official email address for the contact person.
Website - If available.
Name of your Artistic Piece.
Description of your Artistic Piece.
What is your total Price Quote (Please make sure to upload your detailed price quote along with your payment specifications).
What is the estimated timeline for you to complete your proposal?
Upload the following documents:
Detailed Price Quote
Renderings or Visual Images
Installation Requirements
Measurements and Specifications of the Proposed Buffalo
Important! If the required attachments are not included with your competitive proposal, your application will be considered incomplete and will not be considered. Please take the time to review your application, renderings, and price quotes to ensure they are accurate and complete.
Multiple applications and design ideas can be submitted by the same person. Please complete seperate applications.
There is no additional funding for this project; therefore, change orders should not be a part of a competitive bid strategy.
If you have any questions, please contact Leslie Wilbourn at (405) 315-8878 or Leslie.Wilbourn@FiveToolManagement.com.
Thank you for your interest in the Wellston Route 66 Splash Pad and Majestic Buffalo Project.
To ensure non-collusion, please do not contact the Town of Wellston staff or board members regarding your competitive bid application.