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Bristow RFP Deadline
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Thank you to all of the vendors who have submitted their RFP application.
After the RFP Closes, the grant administrator will review the applications, identifying if the documentation is complete or incomplete.
Incomplete applications will not be considered.
RFP NO. BRISTOWGATEWAYNEONSIGNS #26-001
BID NO. BRISTOWSOUNDSYSTEM #26-002
Published in the Sapulpa Herald
Wednesday, July 1 and July 7, 2026
RFP Opportunity Issued By: Five Tool Management (on behalf of the City of Bristow)
RFP Deadline: Saturday, August 1, 2026, at 5:00 pm (CST)
RFP Scoring Presentation to Bristow City Council: Tuesday, August 3, 2026, at 7:00 pm (CST)
Project Contact: Leslie Wilbourn, Project Manager
Phone: (405) 315-8878
The City of Bristow is seeking qualified vendors and contractors to participate in the Bristow Historic Route 66 Main Street Project, recently awarded funding through the Oklahoma Route 66 Revitalization Grant (Round 5).
The Bristow City Council will evaluate all responsive proposals and reserves the right to reject any or all proposals, to waive any irregularities or informalities, and to accept the proposal(s) determined to best serve the needs of the project and the city.
Successful bidders will be notified by email.
City of Bristow
Bristow Historic Route 66 Main Street Project - Custom Gateway Neon Signs
PROPOSAL RESPONSE FORM
RFP # BRISTOWGATEWAYNEONSIGNS #26-001
Neon Sign Design, Fabrication & Installation Services
Submission Deadline: Saturday, August 1, 2026 – 5:00 PM CST
CERTIFICATION
By completing and submitting this proposal, the undersigned certifies that all information provided is accurate and complete. I understand that the discovery of any misleading, false, or missing information will result in the proposal not being considered by the Bristow City Council.
RFP Instructions and Scoring:
Section 1 - Contact Information
(0 to 5 possible points - scored on accuracy and completeness)
Business Name
Phone Number
Contact Information (Name, Title)
Section 2 - Years of Experience
(0 to 100 possible points)
Number of years business has been operating in the state of Oklahoma?
Number of years business has specialized in the creation of neon signs?
Upload in the Attachment section additional company information.
Section 3 - Number of OK Rt. 66 Revitalization Project Neon Signs
(0 to 100 possible points)
How many neon signs have you successfully designed, fabricated, and/or installed as part of previous Oklahoma Route 66 Revitalization Grant projects?
Please list the projects (especially Stroud or other Route 66 projects) and number of signs completed for each project.
Upload in the Attachment section proof of completion.
Is your neon glass fabricated in house or is it outsourced? Please describe in detail.
Section 4 - Provide two samples of previously completed neon signs. Your sample should include rendering, price quote or invoice, and final installation picture.
Sample 1 should be for a neon sign approximately 50 ft tall that you have completed from design concept to installation.
Sample 2 should be for a neon sign approximately 20 ft tall that you have completed from design concept to installation.
(0 to 100 possible points)
Please upload in the Attachment section the following documentation for both samples:
Design Renderings of Neon Signs
Price Quote or Invoice
Final Picture of Completed Installation
Payment Terms & Conditions
Forms of Payments Acceptable
Purchaser's Responsibilities and Requirements
Exclusions
Changes in Work
Delays and Extensions
Ownership
Warranty
Please note: The two samples you are uploading represent completed projects! These will also serve as your references for the RFP application.
Section 5 - Additional Charges and Fees
Please provide a complete list of additional charges and fees that should be budgeted, planned, or anticipated.
Please provide a complete list of any additional charges, fees, or potential costs that should be budgeted, planned, or anticipated for this project (e.g., permitting, travel, crane services, shipping, etc.)
(0 to 100 possible points)
Upload in the Attachment section any additional charges and fees that should be budgeted.
ACKNOWLEDGEMENT
By signing and submitting your RFP proposal, I acknowledge that the information provided in this proposal is accurate and complete to the best of my knowledge. I further understand that the Bristow City Council reserves the right to reject any incomplete or non-responsive proposals.
Budget items must be:
Reasonable, allowable, allocable, and necessary.
Compliant with 2 CFR §200 Subpart E cost principles.
Conflict of Interest and Unresolved Matters Disclosures: If any actual or potential conflict of interest exists related to this project at the time of application, the applicant must provide sufficient information to support a program determination of significance per 2 CFR 1402.112. Refer to 2 CFR 200.112 Conflict of Interest and 2 CFR 200.113 Mandatory Disclosures.
To ensure non-collusion, please refrain from contacting or soliciting the Bristow City Council or Employees regarding your RFP application. Contact Leslie Wilbourn, Project Manager, at 405-315-8878 or leslie.wilbourn@fivetoolmanagement.com