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Davenport RFP Deadline
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Thank you to all of the vendors who have submitted their competitive bid application.
After the Competitive Bid Closes, the grant administrator will review the competitive bid applications, identifying if the competitive bid is complete or incomplete.
Incomplete bids will not be utilized to complete the grant applications.
RFP NO. DAVENPORTNEONSIGNS #26-001
RFP NO. DAVENPORTELECTRIC #26-002
Published in the Prague Times Herald
Wednesday, May 27, and June 3, 2026
RFP Opportunity Issued By: Five Tool Management (on behalf of the Town of Davenport)
RFP Deadline: Monday, June 8, 2026, at 5:00 pm (CST)
RFP Scoring Presentation to Davenport Town Board: Tuesday, June 9, 2026, at 6:30 pm (CST)
Project Contact: Leslie Wilbourn, Project Manager
Phone: (405) 315-8878
The Town of Davenport is seeking qualified vendors and contractors to participate in the Davenport Historic Route 66 Neon Sign Project, recently awarded funding through the Oklahoma Route 66 Revitalization Grant (Round 5).
The Town of Davenport Board of Trustees will evaluate all responsive proposals and reserves the right to reject any or all proposals, to waive any irregularities or informalities, and to accept the proposal(s) determined to best serve the needs of the project and the Town.
Successful bidders will be notified by email.
TOWN OF DAVENPORT
Davenport Historic Route 66 Neon Sign Project
PROPOSAL RESPONSE FORM
RFP # DAVENPORTNEONSIGNS #26-001
Neon Sign Design, Fabrication & Installation Services
Submission Deadline: Monday, June 8, 2026 – 5:00 PM CST
CERTIFICATION
By completing and submitting this proposal, the undersigned certifies that all information provided is accurate and complete. I understand that the discovery of any misleading, false, or missing information will result in the proposal not being considered by the Davenport Town Board.
RFP Instructions and Scoring:
Section 1 - Contact Information
(0 to 5 possible points - scored on accuracy and completeness)
Business Name
Contact Name and Title
Phone Number
Section 2 - Years of Experience
(0 to 100 possible points)
Number of years business has been operating in the state of Oklahoma?
Number of years business has specialized in the creation of neon signs?
Upload in the Attachment section additional company information.
Section 3 - Number of OK Rt. 66 Revitalization Project Neon Signs
(0 to 100 possible points)
How many neon signs have you successfully designed, fabricated, and/or installed as part of previous Oklahoma Route 66 Revitalization Grant projects?
Please list the projects (especially Stroud or other Route 66 projects) and number of signs completed for each project.
Upload in the Attachment section proof of completion.
Is your neon glass fabricated in house or is it outsourced? Please describe in detail.
Section 4 - Provide the cost for design services rendered
(0 to 100 possible points)
Please provide the cost for design services that include the following:
Design Renderings of Neon Signs
Site Preparation and/or Site Visits
Changes or Adjustments to Design Renderings
Upload in the Attachment section an example of the design services fees and a description of each fee.
Section 5 - It is anticipated that there will be 20 neon signs in this project. A sample neon sign has been provided for the purposes of this RFP. Provide a detailed cost estimate for this sample neon sign. It is extremely important that you provide a detailed cost estimate that represents your pricing, installation, and payment expectations for the project.
(0 to 100 possible points)
Please include the following for only the sample provided below:
Payment Terms & Conditions
Forms of Payments Acceptable
Purchaser's Responsibilities and Requirements
Exclusions
Changes in Work
Delays and Extensions
Ownership
Warranty
Upload in the Attachment section your official price quote for the sample neon sign.
Section 6 - Additional Charges and Fees
Please provide a complete list of additional charges and fees that should be budgeted, planned, or anticipated.
Please provide a complete list of any additional charges, fees, or potential costs that should be budgeted, planned, or anticipated for this project (e.g., permitting, travel, crane services, shipping, etc.)
(0 to 100 possible points)
Upload in the Attachment section any additional charges and fees that should be budgeted.
ACKNOWLEDGEMENT
By signing and submitting your RFP proposal, I acknowledge that the information provided in this proposal is accurate and complete to the best of my knowledge. I further understand that the Davenport Town Board reserves the right to reject any incomplete or non-responsive proposals.
TOWN OF DAVENPORT
Davenport Historic Route 66 Neon Sign Project
PROPOSAL RESPONSE FORM
RFP # DAVENPORTELECTRIC #26-002
Installation of Timers and Electrician Services
Submission Deadline: Monday, June 8, 2026 – 5:00 PM CST
CERTIFICATION
By completing and submitting this proposal, the undersigned certifies that all information provided is accurate and complete. I understand that the discovery of any misleading, false, or missing information will result in the proposal not being considered by the Davenport Town Board.
RFP Instructions and Scoring:
Section 1 - Contact Information
(0 to 5 possible points - scored on accuracy and completeness)
Business Name
Contact Name
Title
Phone Number
Section 2 - Years of Experience
(0 to 100 possible points)
Number of years business has been operating in the state of Oklahoma?
Number of years business has been licensed and certified in the state of Oklahoma?
Upload in the Attachment section additional company information.
Section 3 - Number of Neon Signs your company has provided electrical services to complete a part of the Rt 66 Revitalization Project (Attach proof of completion)
(0 to 100 possible points)
Upload in the Attachment section proof of completion.
Section 4 - It is anticipated that there will be 20 neon signs in this project. The Town of Davenport is requesting proposals from licensed and certified electricians in order to complete all of the electrical service connections for each neon sign being installed.
Please include the following in your proposed electrical project budget:
Payment Terms & Conditions
Forms of Payments Acceptable
Purchaser's Responsibilities and Requirements
Exclusions
Changes in Work
Delays and Extensions
Ownership
Warranty
Upload in the Attachment section your official price quote for the electrical services.
Section 5- Additional Charges and Fees
Please provide a complete list of additional charges and fees that should be budgeted, planned, or anticipated.
Please provide a complete list of any additional charges, fees, or potential costs that should be budgeted, planned, or anticipated for this project (e.g., permitting, travel, ditch work, shipping, etc.)
(0 to 100 possible points)
Upload in the Attachment section any additional charges and fees that should be budgeted.
ACKNOWLEDGEMENT
By signing and submitting your RFP proposal, I acknowledge that the information provided in this proposal is accurate and complete to the best of my knowledge. I further understand that the Davenport Town Board reserves the right to reject any incomplete or non-responsive proposals.
Budget items must be:
Reasonable, allowable, allocable, and necessary.
Compliant with 2 CFR §200 Subpart E cost principles.
Conflict of Interest and Unresolved Matters Disclosures: If any actual or potential conflict of interest exists related to this project at the time of application, the applicant must provide sufficient information to support a program determination of significance per 2 CFR 1402.112. Refer to 2 CFR 200.112 Conflict of Interest and 2 CFR 200.113 Mandatory Disclosures.
To ensure non-collusion, please refrain from contacting or soliciting the Davenport Board Members or Employees regarding your RFP application. Contact Leslie Wilbourn, Project Manager, at 405-315-8878 or leslie.wilbourn@fivetoolmanagement.com